The Emerald Reception Sponsorship opportunity includes:

1 - 10'x10' inside Booth with choice of booth location***
Logo with link on the Four Corners Oil and Gas Conference Website
Exclusive banner
Logo printed on conference literature, electronic media and banners
Logo on reception tickets
Booth sign designating sponsorship level
10 conference badges with lunches
10 additional lunch tickets
Reception tickets if requested

*** Diamond and Emerald Sponsorships must be paid for by January 15, 2020, to secure booth location selections. Booth location preferences for sponsors will be honored on first come, first served basis. Diamond sponsors have first priority, Emerald sponsors have second priority. To guarantee inclusion in the program, banners and press releases, all sponsorships must be received by April 1, 2020.

INDOOR BOOTHS

Exhibitors with large items/displays that need a forklift must be ready to check-in at 8 a.m. Those items will be first to move in and last to move out. Arrangements for forklift needs to be made through CSS (1/2 hour minimum). ONLY CSS forklifts with CSS personnel may operate inside of the buildings. Weight limits of displays will be set by McGee Park staff. Please call if intended display is overweight.
All inside booths are supplied with one electrical outlet. Exhibitors must provide extension cord and power strip for exhibit.
Engines cannot be run inside the exhibit halls and gasoline tanks must have less than a quarter tank of gasoline in the tank.
Display equipment must be clean and in good condition with no hazardous material in tanks or on premises. No leaking equipment will be tolerated.
Displays placed in the inside booth space shall not be higher than 10 feet and shall not protrude into the aisle.
Audio devices must be kept at a conversational level and must not interfere with other exhibitors displays. Audio devices may be supplied by exhibitor.
Convention Center must be in place bybooths by 8 p.m. Tuesday, May 5th. No unmanned displays allowed.
All booths will be manned from 8 a.m. until 4 p.m. on Wednesday, May 6th and from 8 a.m. until 2 p.m. on Thursday, May 7th.

OUTDOOR BOOTHS

Refunds will not be given to outdoor exhibitors due to weather conditions.
Equipment or large display items cannot arrive prior to Tuesday, April 28th, and must be removed by 12:00 p.m. Friday, May 8.
Exhibitors are responsible for the loading and unloading of their own equipment for display. FCO&GC or CSS does not provide forklifts for outdoor exhibits.
Large displays need to arrive early in the morning on Monday, May 5th to be unloaded and positioned first. Large displays must be removed from the midway by noon on Friday, May 11th to accommodate the next event scheduled at McGee Park.
Display equipment must be clean and in good condition with no hazardous material in tanks or on premises. No leaking equipment will be tolerated.
Do not use stakes in the pavement. Use wheel chocks as appropriate. Use cribbing for heavy displays so the pavement will not be damaged. Weight limits of displays will be set by McGee Park staff. Please call if intended display needs NM DOT over weight highway permits.
Safety is our utmost concern. Please make sure employees are certified for equipment they are running.
All booths will be manned from 8 am until 4 pm on Wednesday, May 6th and from 8 am until 2 pm on Thursday, May 17th. No unmanned displays allowed.
Be courteous of your neighbors. Equipment and that is too noisy for your neighbors will be required to be turned off.

Emerald Sponsor

Name: Emerald Sponsor
SKU: S4

SKU: S4

$3,500

Venue Preference

Do you need a forklift?

What is the weight of the forklift items?

Number of Reception Tickets

Company Name

Please list your first, second and third choice booths

Quantity

Items included in the cost of Exhibit Space

Standard inside booth (10’ x 10’) draping (8 ft. high back wall and 3 ft. wall side rails) and company identification sign, one 6 ft. draped table with two chairs. Booth carpeting is NOT included. Electricity will be provided to all inside booths.

Each booth purchase includes two conference badges with two lunch tickets for each day.

ALL booths MUST be manned during conference hours.

Each vendor will receive a Company listing in the official Conference program.

Four Corners Oil & Gas Conference (FCO&GC) will carpet aisles only, not exhibit booths for inside exhibit areas. Exhibit booth carpeting is available for an additional charge from CSS.

Outside booths are 30’ long x 20’ deep. Electricity is not available for outside booths. Table and chairs are not provided for outside booths and may be brought by vendors or by ordering through Convention Services of the Southwest (CSS). Outside booths must be manned, NO unmanned displays allowed.

It is the exhibitor’s responsibility to confirm receipt of this application if notification from FGO&GC is not received within four (4) business days.Items included in the cost of Exhibit SpaceStandard inside booth (10’ x 10’) draping (8 ft. high back wall and 3 ft. wall side rails) and company identification sign, one 6 ft. draped table with two chairs. Booth carpeting is NOT included. Electricity will be provided to all inside booths. ONE connection supplied you must supply extension cord. Each booth purchase includes two conference badges with two lunch tickets for each day. ALL booths MUST be manned during conference hours.Each vendor will receive a Company listing in the official Conference program.Four Corners Oil & Gas Conference (FCO&GC) will carpet aisles only, not exhibit booths for inside exhibit areas. Exhibit booth carpeting is available for an additional charge from CSS.Outside booths are 30’ long x 20’ deep. Electricity is not available for outside booths. Table and chairs are not provided for outside booths and may be brought by vendors or by ordering through Convention Services of the Southwest (CSS). Outside booths must be manned, NO unmanned displays allowed.It is the exhibitor’s responsibility to confirm receipt of this application if notification from FGO&GC is not received within four (4) business days.
Diamond and Emerald Sponsors will be given priority on inside booth location requests, on a first-come first-served basis. Diamond and Emerald sponsorships, with full payment must be received by January 15, 2020 for booth location priority to be honored. Exhibitors may request specific locations, but space is assigned on a first-come, first-served basis. FGO&GC Executive Committee reserves the right to reassign or realign the floor plan without prior consent from the vendor. The committee also reserves the right to determine the eligibility of any company or product for inclusion in the exhibition.
Applications received without payment or purchase order information will not be processed until payment is received. FGO&GC reserves the right to reassign space which is not paid in full thirty days prior to the show.

A reduction in space is considered a cancellation and will be treated as such by the terms of this contract. Should an exhibitor cancel, the following shall apply:

If the exhibitor cancels by January 31, 2020, said exhibitor shall receive a full refund.

If the exhibitor cancels by March 1, 2020, said exhibitor will be assessed a cancellation penalty equal to 25% of the total cost of contracted exhibit space.

If the exhibitor cancels by March 15, 2020, said exhibitor will be assessed a cancellation penalty equal to 50% of the total cost of contracted exhibit space

No refunds will be made if the exhibitor cancels after March 15, 2020. FCO&GC, has the right to use the canceled space including selling to another vendor without rebate or allowance to the canceled vendor.
Displays placed in the inside booth space shall not be higher than 10 feet and shall not protrude into the aisle.

The operation of audio devices, sound movies, or equipment will be permitted only if sound is kept at conversational level and is not objectionable and disruptive to neighboring vendors.

Alcohol is not permitted in the display area or on the exhibit grounds.
ALL BOOTH EXHIBITS will be assigned on a "First Come - First Served" basis. Booth location preferences for sponsors will be honored on first come, first served basis. Diamond sponsors have first priority, Emerald sponsors have second priority. Your preferences will be taken into consideration, but as the exhibit booths are assigned, available exhibit spaces may be limited.

Please call or email if you have any quesitons or concerns.

New Date

October 7& 8, 2020

Emerald Sponsor

Items included in the cost of Exhibit Space

Exhibit Space Assignments

Cancellations/Space Reductions

Subletting Space

Exhibit Space Usage

Removal of Exhibits

NOTICE: